Template Guidelines for the SEAD White Papers

by seadnetwork

We are expecting more than 50 White Papers to be submitted for the November 15 Deadline. The Steering Committee will then have the task of reading these White Papers to generate a synthesis and overall report. The individual White Papers will of course be included in the Report Appendix. To make this process possible, we propose here some Guidelines that we hope you will agree to. If you have better suggestions please tell us.

1. Please keep your White Paper to a MAXIMUM of 10 pages (or if a video, less than 10 minutes).

We realize this ten-page limit is very restrictive. Some White Paper authors have informed us that they will develop larger document for their purpose and will send us only a 10-page summary for the SEAD White Paper Project. You can post your larger white paper on your web site and we will link to it.

2. You can add appendices, etc., to the ten pages, but we will not be analyzing these. We will be analyzing only the 10-page White Papers.

3. The Final Section of your paper MUST be a section titled SUGGESTED ACTIONS. We will be combining the suggested actions from all 50 White Papers into a meta-analysis with overall suggested actions. (These are you recommendations for advancing the SEAD field based on the experiences described in your White Paper; for various reasons, we are using the term “suggested actions”.)

4. If possible, keep this final Suggested Actions section to fewer than 1000 words. (You can refer to any further detail in the paper or appendices.)

5. Suggested Actions must be addressed to someone (to a person, group, profession, organization, etc.). We are using the common “stakeholder” terminology: i.e., each Suggested Action must be addressed to one or more stakeholders.

6. A stakeholder is:

a) A person, profession, group or organization that has a vested interest in strengthening science/engineering to arts/design collaboration; i.e., who wants these kinds of SE-AD collaborations to succeed; or

b) Someone who will be affected by the success of SE-AD collaborations; and/or

c) Is in a position to make decisions or take actions that help overcome specific identified obstacles; or

d) Is in a position to make decisions that enable identified new opportunities to be developed.

7. For a model of how this process has worked in the past, we recommend that you read the summary and recommendations section of the Beyond Productivity report (available for free at <http://www.nap.edu/openbook.php?record_id=10671>). Also the recommendations from that report are posted on the SEAD website: <https://seadnetwork.wordpress.com/2012/08/20/sead-suggested-actions/>

8. Here is the current list of IDENTIFIED STAKEHOLDERS to whom suggested actions can be directed:

• Artists
• Designers
• Humanities Scholars
• Scientists
• Engineers
• Students
• Educators
• Industry
• National Academies
• Administrators In Educational Institutions
• Foundations, Government Agencies, And Other Funders

If you have identified a new stakeholder that should be added to this list, please contact Carol LaFayette <lurleen@viz.tamu.edu>. We will re-issue this list of stakeholders as we receive your ideas.

9. Template for the Final Section with SUGGESTED ACTIONS:

In your Suggested Actions section, you must list a number of suggested actions with identified stakeholders to whom each is addressed.

For each suggested action, please explain very briefly the rationale or explanation from the lessons learned in your experience (with additional detail referenced as needed in the White Paper and/or Appendices).

For instance:

Obstacle: In our experience, many professionals who bridge SE-AD find themselves in difficulty with regard to promotion and tenure in their university because the criteria are discipline-based.

Suggested Action: We therefore recommend that UNIVERSITY ADMINISTRATORS develop specific promotion and tenure criteria that can be used in evaluating the work of SE-AD professionals.

10. STYLE: We are not requiring authors to follow a style sheet for the papers throughout and we will not edit the White Papers. However, we will refer to The Chicago Manual of Style for the Suggested Actions sections and recommend that you do so for the overall paper. This will keep things consistent.

It would be helpful, for instance, if you use TheChicago Manual of Style’s method of author-date citation. (Contact Amy Ione <ione@diatrope.com> if you would like specific instructions.)

11. IMAGES: You will need to provide written permission to reproduce in your White Paper any illustrations that are not in the public domain. This includes your own illustrations, as well as those copyrighted by third parties. If the photographer of an artwork is different from the artist, then we need signatures from both the photographer and the artist. We will send you image release forms. (Contact Amy Ione <ione@diatrope.com>.)

12. AUTHORSHIP and COPYRIGHT: When we receive your White Paper, we will need permission from you so that we can post the White Paper on the SEAD website. We can use Creative Commons licenses or you can use the authorization form we will send you. The coordinator and advisors who sign the White Paper retain the authorship rights to the White Paper in subsequent publication; we would require that SEAD have rights for online publication and inclusion in the SEAD report to the NSF.

13. PUBLICATION: Our current plan for publication is:
    1. Post the Abstracts on the SEAD website. (Please update your Abstract as needed and we will post revised Abstracts.)
    2. Post the White Paper on November 15, with your permission.
    3. Include your White Paper as an Appendix to the SEAD Grant Report to the US National Science Foundation.
    4. After we develop the White Paper report, we will explore possibilities with a publisher to publish it. At that time we will contact you to see if you want to include your White Paper in this publication.
    5. However, you are free to publish the contents of your White Paper in a publication of your choice. Just keep us informed.

14. Contact Carol LaFayette <lurleen@viz.tamu.edu> for more information or to raise issues/suggestions. We want to make this process as straightforward as possible, but at the same time enable a meta-analysis with potential to influence our colleagues and other decision makers.